Volunteer tool-kit 2023 Volunteers Welcome to your race weekend toolkit. Here is some important race weekend information that may be helpful as it may be difficult for us to communicate with you during event week. The Volunteer Online Registration is now closed. If you have any questions, need to make changes, or are unable to volunteer, please contact our Volunteer Coordinator, Teddy Kertis immediately. Often times volunteers just don’t show up without letting our staff members know, and it can cause disruption for the entire race. Therefore, it is very important to let our Volunteer Coordinator know if you are unable to volunteer as soon as possible. Volunteer Coordinator: Teddy Kertis Email: tckertis2@gmail.com Call or Text Cell: 216-533-2514 general info/schedule of events Friday, May 19: Cleveland Marathon Health & Fitness Expo presented by University Hospitals – 12:00 p.m. – 6:00 p.m.Location: Huntington Convention Center of Cleveland300 Lakeside Ave E, Hall A, Cleveland, OH 44113 Saturday, May 20: Cleveland 5K & 10K (runners and walkers) - 7:30 a.m.Location: St. Clair and W. Mall Drive/Mall B Kids Run - 11:00amLocation: St. Clair and W. Mall Drive/Mall B Cleveland Marathon Health & Fitness Expo presented by University Hospitals – 9:00 am – 6:00 pmLocation: Huntington Convention Center of Cleveland300 Lakeside Ave E, Hall A, Cleveland, OH 44113 Sunday, May 21: Cleveland Marathon (runners and walkers) – 7:00 a.m.St. Clair and W. Mall Drive/Mall B University Hospital's Cleveland Half Marathon (runners and walkers) – 7:00 a.m.St. Clair and W. Mall Drive/Mall B start and finish line map (Saturday and sunday) *The Volunteer Check-in tent is on Mall B - See #8 Below: bib & medal identification If you are handing out medals in the finish line or plan to be on course as a marshal, directing runners, it is important to familiarize yourself with the various bib colors and distances. Please review the charts below that show bib and medal colors! General Volunteer Information Please check in at the Volunteer Check-In area for your designated volunteer shift at least 30 minutes before your shift begins to receive your complimentary t-shirt and assignment. To view your designated Volunteer Check-In area, visit the following link and choose the documents that pertain to your shift. Health and Fitness Expo See below for the Expo floorplan and Volunteer Check-in AreaHuntington Convention Center of Cleveland, 300 Lakeside Avenue, Hall A 5K/10K and Full/Half Marathon start/finish line Click below for the Cleveland Marathon Start/Finish Line Map which lists the Volunteer Check-In/Info Booth (#8) on the diagram. Volunteer Check-in Start/ Finish Line (All events) Parking is available to volunteers on Saturday, May 20 and Sunday, May 21 at Willard Garage with access off of Lakeside Avenue ONLY. Please enter from the east by 6:00am if possible, both days to avoid closures and traffic. You must print your parking pass and hand it the attendant upon arrival. Parking will be on a first come first serve basis. Please one pass per car. You should receive you pass via email from Teddy Kertis. Health and Fitness Expo – What to Expect During Your Shift The Health and Fitness Expo will be different this year and you may not be assigned to the role that you registered for. Thank you for your patience. You will likely be assisting with the distribution of t-shirts and goody bags as registration will be handled by those who have already been trained on the use of the Bib Assignment tablets. Remember to check in 30 minutes prior to your assigned shift, to receive your complimentary volunteer t-shirt and assignment. A light meal will be provided before your shift begins. 5K/10K and Full/Half Marathon – What to Expect During Your Shift You will be assisting with setting up medals, snacks and beverages at the finish line for your assigned race. Once the race begins, you will then be distributing medals, or snacks and beverages, to participants as they cross the finish line. Remember to check in 30 minutes prior to your assigned shift to receive your complimentary volunteer t-shirt. You will then meet with the start/finish line staff who will assign you to your finish line role. Look for “Finish Line Bib Signs” to see bib colors for each race. If you are assigned to medal distribution, you will need to know bib colors so you can distribute the appropriate medal to participants. Tips for Volunteering Please be friendly, helpful and patient with participants. You are the face of the Cleveland Marathon. Please keep personal items to a minimum. If any conflicts/questions arise during your shift, consult with a Cleveland Marathon Team Member. If you need a break, just alert a Cleveland Marathon Team Member, and let them know you need a break. Remember to dress for the weather; all races go on rain or shine! HAPPY RACE WEEKEND! HAVE FUN AND THANK YOU Top